MAM Administrator

Position Announcement and Job Description

(Part-Time, Remote)*

*Availability for Occasional In-Person Commitments Required

Position Overview: 

The Administrator for the Maine Association of Mediators (MAM) serves a vital role for a statewide, non-profit organization with over 100 active members and many more who rely on our services.  As the primary paid staff member for MAM, the Administrator maintains daily operations for the organization and supports various activities of volunteers who plan events, conduct outreach activities, and support the provision of mediation and other dispute resolution services in Maine.  The position reports to the Board of Governors through the President.  

Summary of Duties:

This is a part-time position with flexible work hours that are primarily performed remotely.  There are, however, some site-specific tasks (e.g. mail pickup, event setup) where attendance is preferred and occasional day/evening meeting commitments, including bi-monthly Board meetings.  

Primary responsibilities of the position include:

• Supporting the Board of Governors in fulfilling the organizational mission;

• Scheduling, hosting, and attending bi-monthly Board meetings and preparing necessary reports including those pertaining to membership and events;

• Maintaining appropriate contact with the Board, primarily through ongoing meetings and regular communications with the Treasurer and/or President;

• Responding to voicemails and emails from members and consumers;

• Managing and updating website content using Wild Apricot; 

• Maintaining the membership database using Wild Apricot;

• Creating and posting events for members using Wild Apricot, Zoom and Google Forms;

• Managing MAM documents in Google Drive or other cloud-based application;

• Filing for CLE credits with the Maine Bar Association and/or related entities; and

• Completing additional tasks as assigned that fall reasonably within the scope of the responsibilities outlined above.  

Job Requirements:

Demonstrated experience with basic office procedures and willingness to learn and utilize relevant technology, including Wild Apricot for website content and database management; excellent communication and collaboration skills; ease with self-starting and the ability to anticipate needs of volunteer Board and committee members; and efficient planning skills are required.  Non-profit organization and/or conflict resolution experience is preferred but not required, as is the ability to assist with occasional on site-events or collect and handle mail from the post office in Portland, Maine. 

The work is anticipated to take 15-20 hours per month with variability based on events and special projects.  

Compensation: 

This position is paid on an hourly basis at the rate of $25.00 per hour.

Application: 

By or before March 22, 2024, please submit a cover letter explaining your interest in the position, along with a resume (with references) demonstrating relevant experience to: administrator@mainemediators.org

Questions: 

Please direct any questions you might have about the position to us at: administrator@mainemediators.org 

Thanks for your interest!